Arts, Culture + Tourism
Notice of Funding Availability

City of Providence Department of Art, Culture + Tourism
Notice of Funding Availability
Special Events
Non-profit Arts and Cultural Sector

August 2022

OVERVIEW

The Department of Art, Culture + Tourism hereby notifies interested Applicants of the availability of funds allocated from the American Rescue Plan Act (ARPA). The availability and use of these funds is subject to federal regulations and is further subject to the City of Providence’s policies and program requirements.

In releasing this Notice of Funding Availability (NOFA), the goal is to make available financial resources to nonprofit art and/or cultural organizations that have experienced adverse economic circumstances during the COVID-19 pandemic since March 3, 2021, including periods of shutdown, declines in revenue, and increased costs, by reimbursing up to $50,000 of eligible demonstrated costs/expenses.

 

AMOUNT OF FUNDS AVAILABLE FOR AWARD

Approximately $500,000 in federal ARPA is estimated to be available for this round. The City reserves the right to fund, in whole or in part, any, all, or none of the applications submitted in response to this NOFA.

 

ELIGIBLE APPLICANTS

Nonprofit art and/or cultural organizations eligible for reimbursement grants are those that:

  • Have a business address in the City of Providence;
  • Meet the definition of “nonprofit” tax exempt 501c3 organization;
  • Meet the definition of being an art and/or culture-based organization (e.g. neighborhood associations and arts organizations);
  • Provide public SPECIAL EVENT programming (e.g. outdoor restaurant events; cultural events and festivals; or craft and food markets); and
  • Experienced negative impacts or disproportionate impacts of the pandemic (see below for example categories) as demonstrated by a year-to-year financial comparison with the fiscal year ending prior to March 2020; and

All applicants must submit a comprehensive statement of need including all specified supplemental documentation through the portal at the bottom of this page.

 

ACTIVITY SUMMARY

Nonprofit art and/or cultural organizations must be able to identify in their year-to-year fiscal comparison the areas where they have been negatively impacted by the pandemic since March 3, 2021, including but not limited to:

  • Decreased revenue (e.g., in gross receipts or revenue from donations and fees)
  • Financial insecurity
  • Increased costs related to COVID-19 mitigation (e.g., uncompensated increases in service need, cost of purchasing masks and sanitizer; deep cleaning; plexiglass dividers)
  • Capacity to weather financial hardship
  • Challenges covering payroll, rent, and other operating costs

QUESTIONS AND SUPPLEMENTAL DOCUMENTATION

Please upload a comprehensive statement of needs that provides succinct answers to the questions in each section below as well as the supplemental documentation requested.

  • Provide the organization’s UEI number and information indicating that the organization is not disbarred or prevented from receiving federal funds (A screen shot from Sam.gov is acceptable.)
  • Describe the negative impacts of the pandemic on your organization since March 3, 2021. This narrative should match a comparative budget included as an excel spreadsheet attachment (see downloadable template below) wherein specific impacts are related to specific cost centers. See below for example:
    • “Our organization lost approximately $5,000 in ticket revenue we expected to earn based on numbers prior to March 2021 season programming when we had to unexpectedly shut down our spring production due to staff illnesses that kept us from operating.”
      Cost Center Prior to March 3, 2021 2021 Actual Requested
      March performance ticket revenue $7,000 $2,000 $5,000
  • State your specific total request in a dollar amount up to $50,000 using an additional row below your cost centers to enumerate your totals.
  • Use linked budget template and the format provided above. The total requested amount should match your specific requested dollar amount. This spreadsheet should list your organization’s identifying information, including the contact’s name, address, phone number, and email address.
  • Provide numbers for annual audience numbers/clients served from 2019, 2020, and 2021.
  • Attach financial statements approved by a 501c3 Board of Directors to demonstrate proof of lost revenue.
  • Provide an impact statement stating how this funding will help stabilize the organization (e.g. keep staff employed, maintain operations, pay mortgage etc.)

APPLICATION SUPPORT

  • At this time application support will be available by 15-minute appointment on a first come first-serve basis on Thursdays between 9:00 AM and 11:00 AM.
  • To make an appointment email msalkind@providenceri.gov or text 401-347-4633 stating your contact name and organization listed on your application, and two desired dates and times for a 15-minute appointment.

 

APPLICATION REVIEW PROCESS

Submitted applications determined to be eligible under the regulations will be further prioritized using a rubric based on the following criteria:

  • Gravity of negative impact;
  • Potential positive impact of ARPA Special Events funding on the organization;
  • Past performance/compliance with spending and reporting requirements for past awards; and
  • Ability to demonstrate relevance to residents of ARPA’s priority geographic areas.

 

AWARD ANNOUNCEMENTS

  • Awards will be made on a rolling basis; applications will be reviewed until all the funds are expended.
  • Allow 10 business days after submission before inquiring about an award.

Business days are Monday – Friday 8:30-4:30; submissions received after 4:30 will be noted as received the following day.

REPORTING REQUIREMENTS FOR AWARDED SLERF GRANT SUBRECIPIENTS

    The awarded “Subrecipient” of a SLERF-funded grant must retain certain records and must submit to The City of Providence quarterly, or at such other intervals as requested, any information, documents or certifications requested by The City of Providence which The City of Providence deems reasonably necessary to substantiate Subrecipient’s continuing compliance with the provisions of all applicable SLFRF program rules, guidelines, criteria, and regulations. Reports must be submitted in such format as prescribed by The City of Providence. The City of Providence shall retain the right to change reporting requirements from time to time as it deems necessary.

    Any Subrecipient must maintain records for inspection by The City of Providence. These include, but are not limited to:

    • Records of all SLFRF program-related account transactions including deposits, disbursements, and balances;
    • Records supporting requests for payment and disbursement of funds;
    • Records indicating the source and amount of any repayment, interest, and other return on investment of SLFRF funds;
    • Records of all written agreements and contracts pertaining to SLFRF Program;
    • Records supporting a competitive grant-making process;
    • Audits and resolution of audit findings;
    • Any program fees or program income collected;
    • Staff payroll and benefit reports (timesheets may also be requested);
    • Financial documents, terms of agreement, and contracts upon request; and
    • Explanation of efforts to recruit MBEs and WBEs.

    The following records and reports must be submitted to The City of Providence:

    A Narrative report with supporting documentation that shows expended grant dollars related and their impact on the Subrecipient’s capacity to serve the travel, tourism, and hospitality sectors. Reports should include:

    • Estimated numbers of audience members/clients served;
    • Economic impact – Subrecipients should use the City of Providence’s standard economic impact calculator to calculate the economic impact of their work;
    • Estimated number of artists or creatives benefitting from the Subrecipient’s programs or product;
    • Any media coverage resulting from programs made possible by the grant including social media impact reports if relevant;
    • Close out reports (submitted no later than September 1, 2023);
    • Records of all transactions for which grant related funds were utilized; and
    • Any other program information as requested by The City of Providence from time to time.

    The Subrecipient’s obligation to The City of Providence shall not end until all close-out requirements are completed. Actions required during the close-out period shall include but are not limited to:

    • Making final payments with grant dollars awarded;
    • Disposing of program assets including the return of all unused materials, equipment, unspent cash advances, program income balances, and accounts receivable to The City of Providence; and
    • Determining the custodianship of records.

    Notwithstanding the foregoing, the terms of the Contract Agreement shall remain in effect during any period that the Subrecipient has control over SLFRF funds, including program income.

    For additional information regarding this Notice of Funding Availability, please contact Micah Salkind, Special Projects Manager, Department of Art, Culture + Tourism at (401) 680-5774 or msalkind@providenceri.gov.

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