City of Providence Department of Art, Culture + Tourism

Notice of Funding Availability

City of Providence Department of Art, Culture + Tourism
Notice of Funding Availability
Cultural Facilities Grants

Posted: August 29, 2022

OVERVIEW

The Department of Art, Culture + Tourism hereby notifies interested Applicants of the availability of funds allocated from the American Rescue Plan Act (ARPA). The availability and use of these funds is subject to federal regulations and is further subject to the City of Providence’s policies and program requirements.

In releasing this Notice of Funding Availability (NOFA), the goal is to make financial resources available to Providence nonprofit 501(c)3 cultural organizations. Our priority is serving those organizations in the impacted travel, tourism, or hospitality industries who operate in qualified census tracts.

Organizations that need to cover capital repairs and renovations to existing facilities and the construction of new ones are encouraged to apply.

Providence 501(c)3 cultural organizations who operate in qualified census tracts (QCT) who can demonstrate the negative impact caused by the COVID-19 public health emergency and a need for brick-and-mortar capital improvements through existing construction plans, cost estimates, and/or feasibility studies may apply for funds up to $750,000.

If an organization has received Rhode Island State Council on the Arts (RISCA) State Cultural Facilities Grants they can cover the cash match and/or related costs associated with their RISCA-awarded project.

A RISCA State Cultural Facilities Grantee who can demonstrate both negative impact and need for funding for capital expenditure that exceeds the unmet RISCA cash match may apply for funds up to $750,000.

 

AMOUNT OF FUNDS AVAILABLE FOR AWARD

Approximately $2.5 million in federal ARPA funding is available for this NOFA. The City reserves the right to fund, in whole or in part, any, all, or none of the applications submitted in response to this NOFA. Applicants may request up to $750,000.

 

ELIGIBLE APPLICANTS

Applicants must be:

  • Qualified Providence based 501(c)3 cultural organizations in good standing with the Rhode Island Secretary of State. Please include a certificate of good standing along with your other supplemental materials. For this NOFA, a cultural organization is defined as providing services in arts education and the promotion of artistic discipline, venues, museums, historical and humanities organizations, and organizations with a mission in cultural preservation.
  • Providence-based 501(c)3 cultural organizations located in qualified census tracts (QCT) who own or can provide written permission from the property owner authorizing the repair and renovation outlined in attached construction plans, cost estimates, and/or feasibility studies in addition to a budget narrative that describes the negative impacts of the pandemic on the ability to raise funds for capital expenditure.
  • Providence based 501(c)3 organizations who have already received confirmation of receipt for a RISCA State Cultural Facilities Grant and are able to submit a grant award letter from RISCA that identifies the matching funds needed in order to sign a contract with RISCA (if applying for a RISCA match). If an organization has a contract signed with RISCA, it must provide that as well. RISCA Cultural Facilities Grantee Organizations whose projects exceed the RISCA Cultural Facilities funding may apply in addition to their unmet match but must provide the budget submitted to RISCA in addition to proposed additional costs.

 

ACTIVITY SUMMARY

Organizations that seeking funds must submit:

  • Budget narrative that describes the negative impacts of the pandemic on the ability to raise funds for capital improvements.
  • Construction drawings and/or feasibility studies that include cost estimated for labor and materials.
  • Proof of property ownership or a letter from the property owner authorizing the repair and renovation outlined in the construction drawings/feasibility studies.

 

Current RISCA State Facilities Grantees must describe the gap in funds necessary to realize their funded project, including information about:

  • Award Letter and Contract if executed.
  • Cash match raised to date.
  • Cash needed to meet match.
  • Any increased costs that have altered the grand total needed to complete the grant-funded project.

    QUESTIONS AND SUPPLEMENTAL DOCUMENTATION

    Please provide succinct answers to the questions in each section and provide the supplemental documentation requested. NOTE: Applicants may not “double dip” and count lost or anticipated revenue as for cultural facilities funds needed here if requesting the same lost funding through another grant City of Providence ARPA funding opportunity

    • For Providence based 501(c )3 cultural organizations in qualified census tracts (QCT):
      • Describe your organization and explain how you meet the definition of a cultural organization (for the purpose of this NOFA, a cultural organization is defined as providing services in arts education and the promotion of artistic discipline, venues, museums, historical and humanities organizations, and organizations with a mission in cultural preservation). State your organization’s mission, vision, and values; describe the communities that lead your organization as well as those you serve; and provide an outline of your program offerings.
      • Describe the negative impacts of the pandemic on your organization’s capacity to meet its capital expenditure goals since March 2021. This narrative should match a comparative budget included as an Excel spreadsheet attachment (see below for template link) delineating cost centers for anticipated funding against actual earned or contributed revenue. See below for an example of how to match a narrative description with the spreadsheet:
        Cost Center 2019 Actual 2020 Actual 2021 Actual Requested
        Spring Ticket Sales $5,000 $0 $2,000 $8,000
      • Describe the capital improvement project your organization is currently engaged in as well as its status to date. Attach all related construction drawings and/or feasibility studies to show that yours is a shovel ready project.
      • Attach a capital expenditure budget. This budget must conform with the construction drawings and/or feasibility studies by line item.

     

    • For RISCA State Cultural Facilities Grantees:
      • Describe the negative impacts of the pandemic on your organization’s capacity to meet its cash match since March 2021. This narrative should match a comparative budget included as an Excel spreadsheet attachment (see below for template link) delineating cost centers for anticipated cash matches against actual earned or contributed revenue. See below for an example of how to match a narrative description with the spreadsheet:

        • “Our organization anticipated contributing $15,000 in ticket revenue towards our cash match for our cultural facilities grant based on our 2019 spring performances. When we had to unexpectedly shut down our 2020 production due to pandemic health and safety regulations, and later cut our 2021 spring performance capacity in half because of ongoing health and safety precautions, it left us $8,000 short of our anticipated match.”
          Cost Center 2019 Actual 2020 Actual 2021 Actual Requested
          Spring Ticket Sales $5,000 $0 $2,000 $8,000
      • State your specific total request in a dollar amount using an additional row below to summarize your total request. This number should be equal to or less than your RISCA Cultural Facilities award, unless you are asking for additional unmet need. If requesting for additional unmet need, the budget must indicate the difference in the amount funded versus the total amount of the project.
      • Use the linked budget spreadsheet with five columns and the format provided above. The total requested amount should match your specific requested dollar amount. This spreadsheet should list your organization’s identifying information, including the contact’s name, address, phone number, and email address.
      • Provide an impact statement stating how this funding will help stabilize your organization.

    APPLICATION SUPPORT

     

    APPLICATION PROCEDURES AND AWARD ANNOUNCEMENTS

    • The deadline for applications is Monday, October 17, 2022.
    • Award determinations will be made before the end of the calendar year 2022.
    • Allow 10 business days after submission to inquire about an award.
    • Business days and hours are Monday through Friday from 8:30AM to 4:30PM; submissions received after 4:30PM or on a weekend will be noted as being received on the following business day.

     

    APPLICATION REVIEW PROCESS

    Submitted applications determined to be eligible will be further prioritized based on the linked rubric.

     

    APPLICATION AWARD AND NOTIFICATION

      All applicants will be notified of final funding decisions in writing within 30 days of submission until funds are exhausted.

      For additional information regarding this Notice of Funding Availability, please contact Micah Salkind, Special Projects Manager, Department of Art, Culture + Tourism at msalkind@providenceri.gov

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